Discovering the perfect copy machines and printers for your business can be difficult. There are many things to keep in mind when purchasing the latest in copier and printer equipment. It is important that you find copiers and printers that meets your organization’s needs, as lower capacity equipment will only hinder your company’s productivity down the road if it is not able to meet your output and production needs. Here are some of the top considerations when shopping for new office copiers:
- Productivity: The speed at which your copier operates is measured in pages per minute. If your copier speed does not meet your needs, you will face issues such as bottlenecks that kill productivity.
- Functions: The functions that are offered by your office copier are extremely important. These include features such as duplex and color printing.
- Cost: The...
Copier and printer maintenance is extremely important in regards to the overall productivity of your office. While it may be tempting to let your copiers and printers run until an issue occurs, it is not the best practice in terms of office productivity and the overall cost of keeping your copier sand printers running smoothly. Regular copier Maintenance helps improve a number of areas in your office, including:
- Maximize Productivity: Equipment downtimes and bottlenecks are two of the easiest way to destroy productivity in an office. Keep your devices up and running to maximize productivity and minimize productivity-killing downtimes.
- Improve Quality: The quality of your work and customer service depends on your ability to create documents. Without this ability, the quality of your work can be seriously hindered.
- Reduce Costs: It can cost significantly more to fix a broken device than...
Many of us are familiar with the benefits of Managed Print Services, however there is more to MPS than just reducing costs. While cost reductions is one of the primary reasons that businesses implement Managed Print Services, there are many other benefits that businesses can take advantage of through the MPS program.
Advanced benefits of MPS include:
- Green Printing: A reduction in print waste is one of the best benefits of MPS. By reducing printing throughout your office, you will automatically reduce waste, which is great for the environment!
- Streamlined Processes: Streamline the supply ordering and meter read processes so you do not have to have a dedicated employee for these processes. This improves office productivity and ensures that you always have exactly the supplies you need, when you need them.
- Optimized Fleet: Optimize your printer and copier fleet by discovering...
There are many different printing habits that you must eliminate from your office before you can truly begin to save money and see results from your print management programs. While many of us print only what is necessary, it is easy to let printing get out of hand. Here are some of the worst habits that you may see in your office:
- Unnecessary Printers – Those individuals who print out everything, without a real reason. Keeping hard copies of every document can quickly get out of hand. This can be one of the more costly bad printing habits.
- Careless Printers – Careless printers oftentimes hit the print button without really thinking, printing out large documents when only a small selection of pages are needed.
- Traditionalists – These individuals print out documents to edit them, or to distribute files when it would be just as easy to send out the digital copy. ...
Emerging methods of Document Management are giving businesses the ability to optimize their document management systems to facilitate increased employee productivity, increased document security, and a reduction in costs. There are many reasons that businesses are looking to upgrade their document management systems.
Traditional document management systems are quickly becoming obsolete due to the time and labor it takes to maintain them properly. By switching to digital document management, you never have to worry about lost or misfiled documents again.
Did you know?
- With traditional document management, upwards of 90% of documents are stored physically.
- Documents are copied an average of 19 times during their lifetime.
- Upwards of 8% of documents are lost at least once.
- Upwards of 3% of documents are misfiled at least once.
- Paper storage of documents is growing at an unbelievable 22% per...
Green Printing is a growing movement, and it offers many benefits to organizations that are looking to make the switch. Green printing strategies allow a business to significantly reduce excess printing waste from their business, in turn saving a significant amount of money. Reducing waste and environmental awareness are extremely important qualities is the business environment today.
Green printing strategies include:
- Purchasing recycled toner and paper
- Implementing permissions for large print jobs
- Continuous monitoring of office printing
- Reducing overall printing through managed print services
- Switching from physical to digital document management systems
These are just a few of the ways businesses are beginning to reduce printing and start saving! Contact us today to learn more about how your office can implement green printing practices!
Discovering the best way to manage documents within your business is vital to optimizing your business processes and creating a more efficient and productive environment for your employees. There are many ways that businesses manage their documents, whether it is through a traditional paper based document management system, a digital document management system, or a hybrid of the two.
Digital document management systems offer many benefits to businesses looking to add efficiency and increase security of their documents. The benefits of digital document management include:
- Increased Productivity
- Reduced Costs
- Increased Document Security
- Easier Collaboration
- Sigificantly Reduced Printed Materials
These are just a few of the many benefits to optimizing the way that your office handles document management. If you would like to learn more about how you can utilize your current equipment to create...
Businesses must be fully aware of their budget in this down economy. Discovering new ways to reduce costs and save money is becoming more and more important. With managed print services, you will discover the many ways that you could be reducing your print budget and improving your bottom line. Printing is one of the most unmanaged costs in business today, and could be taking up to 3% of your annual budget.
By making the switch to managed print services, you could easily be saving up to 1/3 of your current print budget. This is money that could be better utilized in your office for any number of uses. With print management, there are a number of ways your office can save.
Print Audit
A print audit will help you to discover your current print environment and how to best optimize it for efficiency. This is the first step in your path towards reducing printing and saving!
Monitoring
Continuous monitoring of your...
